Google Apps

New Hope Academy

K-12 Student Google Apps for Education Acceptable Use Guidelines

The New Hope Academy will be using Google Apps for Education in Grades K-12. These accounts will be used for school related projects only and will provide students with very powerful collaboration and sharing tools including Spreadsheets, Documents, Forms and Presentations. Grade 6-12 Google Apps accounts include emails to allow students to send/receive to other or accounts. K-5 students will not be able to use the email feature of Google Apps.


New Hope Academy encourages the use of student K-12 Google Apps accounts as an effective and efficient way to improve communication between students and faculty. The primary purpose of student Google Apps is to support teaching and learning.

  1. Google Apps Accounts

3rd Grade to 5th Grade students will be assigned an (without email.) 6th to 12th Grade students will be assigned an (with email) student Google Apps account. Students will log in with their last two digits of YOG - and first letter of last name and first name, or Example: John Smith (It is NOT case sensitive)

  1. Prohibited Conduct

Unlawful activities

Misrepresentation of the New Hope Academy

Sending an attachment that contains a virus

Unlawfully forwarding or copying material without permission

Sending emails with any libelous, defamatory, offensive, racist or obscene remarks

Disguising or attempting to disguise your identity when sending mail

Incidents of cyber-bullying* or inappropriate actions while using your account

*See district cyber-bullying policy and FRPS Acceptable Use Policy

  1. Access Restriction

Access to and use of Google Apps is considered a privilege accorded at the discretion of the New Hope Academy. The School maintains the right to immediately withdraw the access and use of Google Apps when there is reason to believe that violations of law of district policies have occurred. In such cases, the alleged violation will be referred to the building principal for further investigation and adjudication.

  1. Security

New Hope Academy cannot and does not guarantee the security of electronic files located on the Google Apps system.

  1. Privacy

The general right of privacy will be extended to the extent possible in the electronic environment. New Hope Academy and all electronic users should treat electronically stored information in individuals' files as confidential and private. There is an acknowledged trade-off between the right of privacy of a user and the need of system administrators to gather necessary information to ensure the continued functioning of these resources. In the normal course of system administration, system administrators may have to examine activities, files, and electronic documents to gather sufficient information to diagnose and correct problems with system software and/or hardware. Use of Google Apps accounts are strictly prohibited from accessing files and information other than their own. The School reserves the right to access the and, Google Apps systems when there is reasonable suspicion that unacceptable use has occurred.

  1. Questions

If you have any questions or comments about this Email Policy, please contact Noriko Wright at 301-459-7311 ext 3011, or via email at If you do not have any questions the New Hope Academy presume that you understand and are aware of the rules and guidelines in this Policy and will adhere to them.

These guidelines and updates will be available on the New Hope Academy Web site at


I have read, understand, and acknowledge receipt of the K-12 Google Apps for Education

policy. I will comply with the guidelines set out in this policy and understand that failure to do so

might result in disciplinary action.



_____ I give permission for my child to be assigned an or Google Apps account.

Student name: __________________________________________Grade_______

Parent signature: __________________________________________________


I agree to adhere to the guidelines stated above for use of my or Google Apps account.

Student signature: _________________________________________________